Decisions you can trust
Motions, a list of speakers and votes with open results. The system takes care of the formalities so the chair can take care of the meeting.
The essentials first
Open voting
Yes, no and abstain, with exact numbers and percentages. The result is shown when the chair releases it, never before.
Mandates and proxies
Voting weight per member, delegates and proxies — calculated automatically at every decision point.
Minutes and log
Every item is logged with time, result and voting register. The minutes are written while the meeting is going on.
Everything included
The whole general meeting module in plain words — every feature included, nothing left out. Ask if your statutes require something that isn't listed here.
Notice and registration
- Notice of meeting with documents, to everyone or to delegates
- Registration with eligibility checks against the membership register
- Proxies uploaded and checked before the meeting
- Delegates and substitutes registered per organisation
- Documents gathered in one place, with versions
- Registration deadline according to the statutes
Mandates and voting register
- Mandate calculation per organisation or district
- Weighted votes by number of members or share
- Voting register adopted and printable
- Check-in that gives the right to vote — only those present are counted
- Checking in and out during the meeting, adjusting the voting register
- Quorum check that shows whether the meeting can make decisions
During the meeting
- List of speakers with order, replies and time
- Motions registered and linked to an item
- Order of voting prepared per decision point
- Chair's view separate from the big-screen view
- Agenda showing where in the meeting you are
- Minute checkers and secretary designated in the system
Votes
- Open voting with the result on screen
- Secret ballot where nobody can see how anyone voted
- Elections with several candidates and several seats
- Yes, no, abstain with weighted votes counted
- Majority required per item: simple, qualified, two thirds
- Results straight away, with the number of votes and the share
- Remote voting in the same result as in the room
After the meeting
- Minutes of decisions with motions and outcomes
- Voting report per item
- Attendance list and voting register as an appendix
- Export of all the documentation
- Archive with earlier meetings searchable
The details that make the difference
The things that turn up in week three of planning — built in from the start.
List of speakers
The queue for the microphone is visible to the chair and to the room.
Secret ballot
Elections by secret vote — the same count, the same line in the minutes.
Voting register
Adjusted continuously as participants come and go, with a timestamp.
Decision documents
Documents per item, available to everyone entitled to vote before the meeting.
The vote count took ten seconds instead of twenty minutes, and nobody questioned it.Chair, federation congress