Accommodation as part of the registration
Room type and nights are chosen at the same time as the ticket. You see the occupancy of the room blocks and the hotel gets its list — without email threads or separate bookings.
The essentials first
Rooms in the registration
Single room, double room or suite, with the price and the number left. One booking for the participant, one list for you.
Room blocks
Negotiated blocks per hotel, with occupancy shown as bars. A full block is visible before anyone phones.
Rooming list
Name, room type and nights in the hotel's format, kept up to date right until departure.
Everything included
The whole hotel module in plain words — every feature included. Ask if what your accommodation set-up needs isn't listed here.
Hotels and rooms
- Several hotels per event, with address, distance and description
- Room types: single, double, shared room, suite
- Price per night and per room type, with VAT
- Room blocks with the number of rooms per night
- Bookable dates — including nights before and after the event
- Breakfast and extras included or as options
Booking in the registration
Accommodation as a step in the registration — the room is chosen at the same time as the ticket
Choice of nights, with the price recalculated at once
Room sharing with a named person, and both get a confirmation
Payment together with the ticket or directly to the hotel
Cancellation rules with cut-off dates
Your overview
- Occupancy per hotel, room type and night
- Rooms left in real time
- Who is sleeping where — a searchable list
- Manual booking for people who phone in
- Change a booking on the participant's behalf
- Cost and revenue per hotel
Towards the hotel
- Rooming list as an export, ready to send
- Updated list when things change, with the differences marked
- Contact person per hotel
- Release unused rooms before the hotel's deadline
To the participant
Accommodation confirmation in the same email as the ticket
Hotel address and map in the app and on the participant page
Change or cancel on their own page, according to the rules
Reminder with hotel information the day before
Payment — everything paid together on one invoice.
The details that make the difference
The things that turn up in week three of planning — built in from the start.
Several hotels
Price ranges and distances side by side — the participant chooses.
Cancellation rules
What applies 30, 7 and 0 days before, set once and applied automatically.
Room sharing
Two participants can link their bookings into one double room.
Invoicing
Accommodation on the same invoice as the registration, or billed separately by the hotel.
Three hotels, 225 rooms and zero emails about who was staying where.Congress coordinator, international conference