From call for papers to accepted contribution
Submission to a template, blind review with scores, and decisions that become the programme. The whole way in one system — not in an inbox.
The essentials first
Submission to a template
Title, co-authors, word limit and format. The contribution arrives complete, not as an attachment to interpret.
Review with scores
Contributions are assigned to reviewers, assessed blind and gathered in a queue where the average shows on each row.
Decisions become the programme
An accepted contribution becomes a session or a poster — without anyone entering it again.
Everything included
The whole abstract module in plain words — every feature included. Ask if your review process needs something that isn't listed here.
Call and submission
- Submission template with your own fields and character limits
- Categories and topics to choose from on submission
- Format: oral presentation, poster or both
- Co-authors with organisation and order
- File upload of a figure, table or full version
- Opening and deadline on set dates, with a possible extension
- Save and continue later during submission
- Confirmation with an ID number straight away on submission
Review
- Blind review — author names hidden from the reviewer
- Reviewers per topic, with their own logins
- Several reviewers per contribution, and a set number
- Scoring scale and criteria that you decide
- Comment to the committee and comment to the author
- Conflicts of interest — the reviewer can step aside
- Assignment automatically or manually per reviewer
- Reviewer progress visible: done, outstanding, late
Decisions
- Ranking by average score
- Decision status: accepted, accepted as poster, rejected, revision
- Decision email with the reviewers' comments
- Revision with a new deadline and a new version
- Decisions in bulk for many contributions at once
From decision to programme
- Accepted contributions become sessions in the programme
- The presenter becomes a speaker with their own profile
- Poster sessions with poster number and time
- Abstract book as a PDF, sorted by category
- Publishing in the app and on the website
Overview
- List with search on title, author and category
- Numbers per category and status
- Export of contributions, scores and decisions
- Event log per contribution: submitted, reviewed, decided
The details that make the difference
The things that turn up in week three of planning — built in from the start.
Reviewer pool
Assign contributions automatically and avoid conflicts of interest within the same institution.
Deadlines
Open and close submissions on set dates, with reminders to those who haven't submitted.
Decision letters
Accepted, poster or rejected — with the reviewers' comments to the author.
Abstract book
Every accepted contribution out as a book or PDF, numbered the same way as the programme.
412 abstracts, 38 reviewers and a programme that was ready two weeks before the deadline.Scientific secretary, congress